Exhibitor Policies

The full payment must be received before 60 days of the event start day to secure the Sponsorship/ Exhibition which you have opted for. Without full payment, Meeting Minds FZ LLC cannot guarantee and will not reserve the Sponsorship/Exhibition for the companies.

In the event of cancellation or termination of this contract by the sponsor, the sponsor shall pay the ORGANIZER cancellation charges at the following rates

1. Cancellation more than 120 days before the first day of the event – 50% of contract value.
2. Cancellation less than 120 days before the first day of the event – 100% of contract value.

The Organizer shall assign the Exhibit Space to the Exhibitor on a first come first serve basis in priority order on receipt of a signed contract. Such assignment is made for the period of this Exhibit only and does not imply that the same or similar space be held or offered for future exhibits. Every effort will be made to respect the Exhibitor’s space choices whenever possible, but the Organizer’s decision will be final.

Meeting Minds FZ LLC requires that each organization open its exhibit booth on time each day and that all booths be staffed throughout the day until closing announcements have been made.

Meeting Minds FZ LLC retains the right to modify the floor plan to the extent necessary for the best interest of EGHS-ACG 2023  and the exposition.

It is agreed that the sole purpose of contracting for exhibit space is to display and/or demonstrate equipment, supplies, and/or services. Sales within the confines of the Exhibit Hall are prohibited. Displaying prices is also prohibited.

All demonstrations or other promotional activities must be confined to the limits of the exhibit booth. Exhibitors may not construct or arrange any walls, partitions or signs or use decorations, etc., that may obstruct the general view of any other exhibitor. Displaying of any promotional materials, products or information within the conference venues, except in the purchased booth space, is strictly prohibited. No exhibitor shall assign or sublet its space. Only confirmed exhibitors will be permitted to conduct business in any way within the exhibit area.